Your whole workforce, live
Every scan lands on the dashboard the second it happens — who is in, at which site, since when. No more calling a site manager to ask who showed up.
itsTime
itstime.aito.systems ↗
Time & attendance, without the hardware.
Staff clock in by scanning a QR poster or tapping an NFC point with their own phone. You get live attendance, timesheets that build themselves, and hours ready for payroll — with no terminals to buy, install or maintain.
- Multi-tenant SaaS
- iOS & Android app
- 7 languages
- Free plan included
Clocked in now
24 staff
Scans today
118
Hours this week
642.5
Warehouse East
QR · 09:02
Main Office
NFC · 08:56
Auto clock-out inserted
Needs review
The problem
Nobody actually knows who turned up.
A business with staff spread across a few shops, offices or sites usually has two bad options. Buy biometric terminals for every location — capital cost, installation, maintenance, and a device that fails on a Saturday. Or run on paper and spreadsheets, and spend the end of every month chasing managers for timesheets that are already guesses.
Meanwhile every member of staff is carrying a device with a camera and an NFC radio in their pocket. itsTime uses that instead.
How it works
Up and running in an afternoon.
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Create a site
Add the shop, office or site where people actually work.
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Print a scan point
Generate a print-ready QR poster from the dashboard, or write an NFC tag from the mobile app. Stick it on the wall.
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Add your staff
One at a time, or bulk import a CSV of your existing roster.
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Invite them to scan
Staff join through an invite link or QR — no account to create, no password to forget.
Features
Everything between a scan and a payroll number.
Nothing for staff to choose
The first scan of a shift records a check-in and the next one a check-out. There is no mode to select and nothing to get wrong.
Forgotten punches, handled
If someone forgets to clock out, the system closes the shift automatically, flags it with an amber badge, and counts no hours until an admin sets the real end time — so one missed punch cannot become a phantom 40-hour shift.
Timesheets build themselves
Shifts are assembled from real clock-ins the moment a check-out completes a check-in. A Rebuild action backfills anything historic that was missed.
Reports that match payroll
Total hours grouped by staff, site or team, over weekly, fortnightly, monthly or quarterly windows — or any custom date range. Export to CSV or Excel.
Posters that cannot be copied
Scan codes are encrypted and tied to your own account rather than being a plain identifier. Photographing a poster and showing it somewhere else does not produce a valid clock-in.
TimeCenter kiosk mode
Turn a spare phone or tablet into a fixed shared terminal that scans on behalf of whoever taps at it, locked behind a password so it cannot be tampered with.
Access you can revoke instantly
Revoke a leaver's scan access and their app stops working on the very next attempt. Their past attendance records stay intact.
Speaks your team's language
English, Spanish, Portuguese, French, German, Italian and Turkish — across the admin panel, the mobile app, the help centre and transactional email, detected automatically from the device.
The model
Three ideas hold the product together.
Once these three make sense, the rest of itsTime is self-explanatory.
TimePoint
A place you can clock in at. That might be a printed QR poster, an NFC tag on a door frame, a site's Wi-Fi network, or a shared kiosk device. Every scan is attributed to one.
TimePass
A personal credential — an NFC card or a QR code — issued to one individual, for staff who should not or cannot use a phone to clock in.
TimeCenter
A device pinned to a location and locked into scanning mode, acting for everyone who taps at it — the software equivalent of the wall terminal, on hardware you already own.
Who it is for
Built for workplaces where people move around.
itsTime suits any organisation whose staff are not sitting at a fixed desk with a badge reader — retail with several branches, warehousing and logistics, sites and facilities teams, hospitality, cleaning and contract services.
Each customer is a separate tenant with its own admin, its own sites and its own staff. There is a free plan to start on, a thirty-day trial of the paid tiers, and card billing when you are ready.
- Multi-site retail
- Warehousing
- Facilities
- Hospitality
- Contract services
Stop chasing timesheets
Create an account, print one poster, and have your first staff member clocking in this afternoon.